PI DAWN Access

Macro Process

The following diagram provides a comprehensive overview of our macro-onboarding process. This visual representation outlines each step, from pre-arrival preparation to ongoing support and evaluation. By following this structured approach, we aim to ensure that every new user experiences a seamless and effective integration into our organization. The diagram below represents the onboarding process:

Getting Access

Access to DAWN are allocated by bodies external. Prospective users will need to apply via these routes:

DSIT/UKRI Allocation

The AIRR Expression of Interest is seeking expressions of interest from researchers and innovators who can demonstrate a clear need for AI compute and may be suitable for early access to the Isambard AI and Dawn services as part of their testing phase. Closes 19-Dec-2025.

PI Accessing Portal

Receiving the Invitation E-mail

Once RAC (Resource Allocation Committee) approves your application for using DAWN’s resources, you will automatically receive an email invitation from air-admin@hpc.cam.ac.uk to access the system within a few days. This email will contain a link to access the portal; please click on that link to proceed.

Upon clicking the link, you will be directed to DAWN’s Portal.

You will encounter a login page similar to the one shown below. Please select the option “Sign in with Keycloak” to begin your login process. Make sure to select the option that corresponds to the email address where you received your invitation. If your invitation was sent to your University account, choose the “Sign in with Keycloak” option. This will allow you to log in using your University credentials.

You have two choices for your identity provider:

• University Login (MyAccessID)
• Other Login (IdP of last resort)

If you encounter any issues, please email support@hpc.cam.ac.uk.

Make sure to select the option that corresponds to the email address where you received your invitation.

If your invitation was sent to your University account, choose the “Sign in with Keycloak” option. This will allow you to log in using your University credentials.

Next, click the “MyAccessID” button to authenticate using your university credentials. If you encounter any issues accessing your account with your credentials, please email support@hpc.cam.ac.uk for assistance in retrieving your user information.

After clicking the button, you will be directed to a page where you can select your preferred identity provider for logging in.

University Login (MyAccessID)

You will be redirected to the MyAccessID login page; begin by typing the name of your university. You should see it listed among the options.

If this is your first time accessing MyAccessID, please ensure that you provide the necessary details and take a moment to review their policy.

Start typing in the name of your university. You will hopefully see your university appear in the list of options.

Click on your University - this will take you to your normal University login page. Log in as you would normally. This will bring you back to the RCS portal.

After entering your university credentials, you will be prompted to configure the second-factor authentication. Once you complete this step, a confirmation pop-up will appear. Please click “Accept” to proceed.

To secure your account, you must set up Multi-Factor Authentication (MFA). Scan the QR code using your authentication app, configure it on your phone, and enter the one-time code to complete the setup.

Once you complete the previous steps, you will gain access to the portal.

Accepting the Invitation

Upon entering the system, a pop-up notification will prompt you to accept the invitation. To continue, simply click on “Accept Invitation.”

Upon acceptance, you will be directed to the home page. The next step involves reading and agreeing to the terms and conditions.

DAWN has several policies that must be accepted before you can utilize any of its services. Once you log in, a list of these policies will be presented for your acceptance. You will encounter them on screens that resemble the following format.

Upon accepting the policy, you will be online and ready to begin using the system.

PI Managing Projects - Inviting Users

Once you have successfully onboarded to the portal, you can begin accessing its features and functionalities.

The documentation below will cover inviting team members:

Inviting someone to your project

There are three roles you can have on a project:

• Principal Investigator
• Project Manager
• Project Member

The Principal Investigator (PI) is a special role that should be held only by the person (or people) who are legally responsible for the project.

The PI will have to accept specific Terms and Conditions (provided separately) that relate to their use of the project and their obligations to DAWN.

Because of this, ONLY the PI can invite people onto their project.

In doing so, the PI confirms that they have conducted the required due diligence on the person they are inviting, and that they are happy to take responsibility for the actions of the person they invite.

To invite someone to your project, click the “Projects” link in the left menu to access your projects.

The administrator will already create your project within DAWN; click on the project that you want to invite someone to. This will take you to that project’s management page.

The Project Management Page in DAWN provides essential tools to help users efficiently oversee their projects, manage team members, and track resource usage. This page serves as a central hub for project-related activities, offering the following key sections:

• Project Dashboard - Displays a general overview of the project, including user details, resource consumption, and a brief project description.
• Resources - Allows users to view and manage project resources. Note: During the early access phase, only Waldur administrators will have resource management permissions.
• Team - Enables users to add and remove team members, facilitating collaboration.
• Audit Logs - Provides a detailed history of actions taken within the project, ensuring transparency and security.
• Requests - Displays service desk tickets, allowing users to track and manage support requests.

This procedure outlines the steps for inviting new users. To begin, click on the “Team” tab.

To view your invitation history, click on the “Invitations” tab. Next, select “Invite Member” to proceed.

Enter the email of the person that should be invited and select the role.

User Roles & Permissions

DAWN provides a role-based access system to ensure efficient collaboration and security.

1. Principal Investigator
   • Invite team members to DAWN Portal and to the project.
   • Manage team members (add / remove) users from a project.
2. Project Member
   • Can access and utilize project resources.
   • Cannot create new resources or invite team members.
   • Can use dashboard to understand resource`s usage.

Once you have completed the step, click on “Continue,” and the invitation will be sent.